Now it’s Your Turn to Submit Your Event
Are you organizing an event during Open Source AI Week? You can submit it here to be added to the virtual guide.

Event Submission Guidelines
This guide is for all organizers and participants to the Open Source AI Week to promote and find open source AI technology events and activities.

To ensure that all the events are relevant to the Open Source AI Week and foster an open and inclusive exchange, all submissions will be reviewed against the following guidelines:
  • Focus on Open Source AI: Events should center on open technologies within the AI ecosystem, including but not limited to open-source software and hardware for AI development, open standards, open data related to AI, and open benchmarks.
  • Bay Area Location & Timing: Events must take place in the Bay Area between October 18–26, 2025, during Open Source AI Week.
  • Commitment to Inclusion: Events, particularly those featuring speakers, should actively encourage diversity and be open to all attendees, regardless of race, gender, or background.
We reserve the right to refuse events that do not align with the aforementioned guidelines. Should you have any questions about the guidelines please feel free to contact us.

Benefits (What You Get):
  • Visibility on the official Open Source AI Week website and other promotional channels.
  • Exposure to new audiences through cross-promotion by other events.
  • Inclusion in media coverage and press releases.

Expectations (What You Give):
  • Feature Open Source AI Week on your event website with a link to the official site.
  • Promote Open Source AI Week in at least 4 emails and 6 social media posts.

Use of Branding

Once your event is approved as part of Open Source AI Week, you will receive permission to use the official Open Source AI Week branding in your promotions. This includes logos, banners, and other approved assets, which can help align your event with the larger initiative.

Please note that all company and individual logos provided by participating organizations remain the sole property of those organizations. These logos may not be used, shared, or reproduced without explicit permission from the respective organization. Your event can advertise as being a part of Open Source AI Week but cannot represent that other participants are endorsing or sponsoring your event unless otherwise agreed to by that party.

Submission Deadlines

1st submission deadline: July 6, 2025
2nd submission deadline: August 17, 2025
3rd submission deadline: September 28, 2025
Event Information Form

Question Title

* 1. Event Title

Question Title

* 2. Event Date

Date

Question Title

* 3. What is the start and end time for your event?

Question Title

* 4. Organizer(s)

Question Title

* 5. Registration? (select from drop-down)

Question Title

* 6. Event Registration Link

Question Title

* 7. Event Website

Question Title

* 8. Event format (select from drop-down)

Question Title

* 9. Address

Question Title

* 10. Contact Point

About the event - Please provide detailed information about the event.

Question Title

* 11. Topic (select from drop-down)

Question Title

* 12. Event Description

Question Title

* 13. Event Logo Upload* (expect size to be confirmed)

PDF, DOC, DOCX, PNG, JPG, JPEG, GIF file types only.
Choose File
The first submission deadline is July 6, 2025. We'll review all initial submissions and be in touch then.
( Privacy & Cookie Notice

T